A message from the Deputy Principal Administration

The Kisumu National Polytechnic is mandated to provide Technical, Industrial, Vocational and Entrepreneurship training. The polytechnic provides a broad-based curriculum to our trainees within which we strive to nurture the talents they possess. Our approach to learning emphasizes equal opportunity for all, and provides flexibility in response to an ever changing market. We acknowledge the role played by the industry and other stakeholders that contribute immensely towards meeting our objectives. Collaboration with industries on trainees’ attachment, internship and recently on curriculum development through Industrial Advisory Board has encouraged technology transfer among the trainees. An academic journey follows a path that is well defined. In TKNP the learners are well guided to achieve their academic dreams which are tailored to enable graduates to holistically address issues in life through positive change development of habits and provision of tools to keep students on their chosen career paths. The training at TKNP is tailored towards the country’s sustainable development, we understand that the students are unique and capable of improving the world we live in. we also acknowledge that the students are adults hence the programs are flexible (modular) which allows for breaks where necessary. Life in Kisumu National Polytechnic is healthy, fulfilling and prosperous for students who are focused. At the Kisumu National Polytechnic students are given opportunity to grow and to inspire other potential trainees. The academic programs are tailored to enable the graduates live optimally in all aspects. Education is a basic human right and to realize vision 2030 and sustainable development the Kisumu national polytechnic has increased access to all those who are interested in technical education given the training is heavily supported by the Government of Kenya through capitation and Higher Education Loans Board (HELB) facilities. Eng. William Opondo

A message from the Deputy Principal Academics

The docket of the Deputy Principal in charge of Academics deals with the educational issues of students while they are at The Kisumu National Polytechnic. My role is to ensure that the institution delivers the curriculum effectively and efficiently. We would like the world to view the polytechnic as an institution that elicits excellent student performance through effective academic programs. Like any other Technical and Vocational Education and Training (TVET) institution, our curriculum is skill-based and we deliver it in the best way possible. To achieve this we complement it through experiential learning i.e. use of practical lessons augmented with theoretical studies and academic field trips. Among my duties is the coordination of teaching staff to ensure they prepare documents necessary for the delivery of academic programs and deliver their lectures. However, one of this office’s goals is to work towards the realization of teaching as an integral activity that does not require constant supervision and all involved to own the process. The polytechnic has greatly improved its academic standards due to the adoption of the Quality Management System (QMS). The system has improved management of the teaching process, making it easy to track students’ attendance, performance, carry out timely evaluations and release exam results promptly. To enhance the relationship between students, lecturers and support staff, I have embraced an open-door policy to enable easy exchange of ideas and student guidance. Students should therefore feel free to share their views with the aim of improving academic performance because we all work as a team. Our efforts in the past have enabled progressive improvement in academic performance and we are working towards our graduates achieving more distinctions in all the eleven academic departments. The Polytechnic cares about our potential students and sponsors, and would like them to know that we deliver our curriculum professionally to enable graduates solve real-world problems with the skills they gain. The polytechnic is strategically located near Lake Victoria, and will enable us to offer programs revolving around utilization of the water body as a resource, for example, marine engineering among other relevant courses. We are also in a region that has been known in the past to excel in cotton farming and we are collaborating with stakeholders to offer a course spanning the supply chain from farming to textile production. To our stakeholders especially in industries, we are grateful for the industrial attachments and internships you offer our students and urge you to continue supporting us. We also call upon the community to collaborate with us through event sponsorship and to interact with us more frequently. We would also like to appreciate our sponsors and guardians, for the good work they do through offering financial support to our students in fees payment. Madam Rose Osewe

A message from Registrar Administration, Planning & Development

The Kisumu National Polytechnic is the oldest higher learning institution in Western Kenya, having started operations in 1967. Ever since, the polytechnic has achieved tremendous growth in terms of its academic programs for students from all over the country. The polytechnic mainly produces middle level talents who are well equipped with the technical and business skills required in industry. The polytechnic offers training that is hands-on and is in the fore front in creating employers rather than employees. This can be achieved through the Competency Based Education and Training (CBET), whose curriculum the Polytechnic will roll out beginning September 2019. The courses on offer sit quite well with the National Government’s Big 4 Agenda. The Registrar’s Office is critical to the vitality of the academic programs and the success of students. The office of the registrar is tasked with ensuring the integrity of student records, interpreting and enforcing academic policies, and providing outstanding student services. The office also handles student admissions; collaborates with the Academics office in curriculum implementation; collaborates with the Exams office by ratifying examinations; organizes academic fairs and coordinates research and innovation initiatives. The Registrar’s office must complete these responsibilities while adapting to ever-changing technologies and increasing service expectations from students, parents, and stakeholders in the public and private sectors. My six dedicated staff has continued to play significant role in ensuring that our services remain outstanding. One of our little known roles is the improvement of customer service delivered to internal and external stakeholders. We collate information gathered from the office of the Ombudsman and channel them to the right departments for action. This year 2019, the office of the Registrar oversaw the implementation of a more efficient registration procedure through ABNO-Soft Wares International. This procedure created a remarkable order in the registration process. We wish to thank the administration for the facilitation. Our operations within the registry are anchored on five cardinal hallmarks; Teamwork, Integrity, Quality, Innovation, Environmental Stewardship which are the institution’s CORE VALUES. These values have put us on the global map and have given us the vision of emulating and surpassing like-minded institutions across the globe and we intend to offer the best services to our clients to achieve this. I would like my office to contribute to efficient customer service by delivering excellent, efficient and exciting customer experiences. To achieve this we would like to increase the institution’s visibility and improve customer service by reducing complaints and offering timely and effective services. This should translate into many students joining the college because of its stellar reputation, promoted through various platforms, especially a vibrant and interactive website. As an ISO certified institution, the Kisumu National Polytechnic is committed to providing affordable, sustainable and quality training by ensuring that services are effective and efficient and meet customer needs and expectations. The institution has a culture of diligence that creates a dedicated staff and hardworking students, with a special focus on two-way feedback systems. The institution has put in place mechanisms which enable students and staff to interact with each other freely. The vibrant guidance and counseling section in collaboration with the Dean’s office has continued to assist students and staff who may be having problems of different nature. This approach ensures that we mold our students and staff into well-rounded and disciplined members of the society. Collaboration is a key objective in our strategic plan and is important for us as we seek partnerships with stakeholders who share our vision. The institution has established strong working relation with the private sectors, a move that has enabled our students to get opportunities of joining the industry after graduating. We also plan to seek support from partners in the research and development areas of consultancy, planning, teaching and basic research. Ours is the polytechnic of choice and the place to be; I invite you to engage with us at whatever level you can. Welcome to the Kisumu National Polytechnic.

A message from Registrar Academics

As the registrar academics, I am charged with the implementation of the polytechnic policies and procedures while providing services and support to students to ensure smooth running of the institution structures and student academic success. My responsibilities include: admission and registration of students, custodian of students records. Coordination and management of staff matters in the department, preparation of budget, procurement and strategic plans. My mission is to provide responsive and accessible enrollment related services while adhering to academic policy and standards related to registration. My vision is minimize enrollment barriers, empower students and all our clients to navigate administrative processes and policy by providing accurate information, instruction, and guidance. With God’s guidance together we shall succeed.

A message from the Dean of students

The Kisumu National Polytechnic is the best academic destination for quality education because the training is skills based, discipline amongst the students is very high and lecturers are dedicated towards their work. The Polytechnic is unique in that facilities for various courses are adequate. A close relationship between lecturers, students, administration and other members of staff exists too. The existing teamwork has ensured continued academic excellence and ready job market for students whenever they graduate. The office of the Dean of Students at The Polytechnic is primarily concerned with students’ welfare while in the Polytechnic. It is committed to helping all students at the reach their fullest potential by encouraging them to engage in self-reflection and think critically in order to foster personal growth. The DoS staff members work to meet each student’s unique need in order to support their academic success. The Office is under the general guidance of the Chief Principal and is situated on first floor of the Hospitality Building/Student’s Centre. The office works in liaison with its service departments and co-ordinates the activities the departments. The departments are; Guidance and Counseling, Accommodation, Catering services, Clinical services, Clubs and Societies, Students Union (KINAPOSA) and Sports. It also works in liaison with the Security department for student’s welfare. The Office of the DoS acts as a link between the Polytechnic Administration and the students and further provides chaplaincy services through the relevant patrons by co-coordinating religious activities in the institution.

Guidance and Counselling

The Guidance and Counseling unit promotes and facilitates students’ personality, social and intellectual development. It assists in bringing up a holistic person who is responsible, accountable and of good character in all these undertakings. Departmental Counselors liaise with those who closely interact with the affected students including parents, teaching staff, students and medical doctors and assist them to manage and resolve their problems. This unit also trains Peer Counselors and involves them in dealing with the HIV/AIDS scourge and Alcohol, Drug and Substance Abuse as well as family planning issues.

Catering and Accomodation

Catering and Accommodation sections oversee the catering services and accommodation to students pursuing their academic studies. The sections ensure quality provision of meals and adequate accommodation space to students. The unit has two sections; Catering and hostel. The Catering section is in charge of kitchen within the polytechnic and provides students with quality meals using PAYE (Pay As You Eat system).

Hostels

The hostel section is in charge of accommodation. The Kisumu National Polytechnic has limited bed capacity of 734 beds, (294 for ladies while 440 for men). In an effort to expand the hostel capacity and mitigate the limited bed space, the dean’s office through the authority of the Chief Principal has sourced for secure private hostels in the neighborhood where an additional 160 students are accommodated at the Polytechnic rate of Ksh. 6,000.00 per term. The polytechnic hostel bed allocation is strictly based on “first come first served and on full fee payment”. The institution is in the process of developing an online hostel booking portal which shall greatly improve the process of hotel booking and allocation. The dean’s office ensures that all the students who have paid for accommodation get accommodation either within the Polytechnic compound or at private hostels outside the Polytechnic compound. The Dean and deputy dean in liaison with the college Nurse and Clinical Officer ensure students receive prompt medical attention at the polytechnic Clinic. The Clinic refers more serious cases to the nearby medical facilities for specialized attention after which the students parents are immediately informed.

KINAPOSA

For better coordination, the Polytechnic has an empowered students’ association known as Kisumu National Polytechnic Students’ Association (KINAPOSA). The students’ association is governed by elected student leaders who run their affairs pertaining to their general welfare vis-à-vis social, financial and academic, as per the approved constitution. The association articulates issues on behalf the students. This association prepares programmes for entertainment, cultural and social activities. The elections of the officials are held annually and are coordinated by the Office of the Dean of Students. After KINAPOSA elections, the dean of students organizes for leadership training to equip the newly elected officials with leadership skills. As the Dean of Students, my vision for TKNP is for the institution to have more hostels for females and independent entertainment rooms for both male and female students. I also hope to see the institution embracing online hostels’ bookings soonest possible. I would like to encourage both the student and staff to maintain the cordial and consultative relationship they have had over the years and the parents to bring their sons and daughters to the Kisumu National Polytechnic, as they will never regret.

A message from the Finance Manager

The Finance Department is a central office in any organization, the lubricant that oils all operations. In The Kisumu National Polytechnic, the Finance Department has the mandate of designing and implementing sound and effective systems for the management of the institutions’ resources. The strength or weakness of the finance department will determine the success or failure of an institution. In The Kisumu National Polytechnic, the department comprises highly qualified staffers who are experienced and result oriented. The 2015 fiscal year marked another consecutive period of positive audit opinions about the institution’s financial statements. This confirms the department’s records present the true financial position of the polytechnic and they are free of falsehoods. To enhance this process, we continue to pursue ICT advancements that can ensure relevant, reliable and timely accounting and management information. The Kisumu National Polytechnic is an academic hub in the region due to the large number of students who pass through it every year because of the high quality courses, delivered efficiently and at relatively low fees. The department urges the student body to take advantage of the available options to ensure they don’t disrupt their learning process. Among the available options are:

• for bursaries and HELB loans to ease fee payments (the Dean’s office helps students apply for HELB loans).
• Apply for TVET loans to facilitate the early payment of fees.
• Pay the fees in regular but reliable installments.

We remain committed to being responsible stewards of the resources that the Kisumu National Polytechnic council has entrusted to us.

Our Functions

• Formulation, interpretation and implementation of financial policies, regulations and strategy
• Preparation of annual budgets and budgetary control
• Timely preparation and submission of periodical reports and financial statements
• Institution of controls for enhancing prudent management of resources both financial and non-financial.

Our Achievements

• Automation of the fees collection
• Departmental self-training on areas of expertise by all staff to enhance rotation of duties

Our Objectives

• To maintain prudent resource management
• To embrace technological advancements in all operations to enhance timeliness efficiency and effectiveness
• To continually monitor and review performance of departmental structures and systems by implementing an effective quality management system based on ISO 9001; 2008
• Facilitate quality service provision through improved system automation in each financial year
• Embracing the polytechnics core values, i.e. teamwork, integrity, quality, innovation, equity, transparency and accountability, environmental stewardship

Our Plans

• To computerize all financial transactions
• To spearhead continuous training programs for staff so that are at par with the dynamic globe
• Enter collaborations with investors to provide affordable alternative accommodation due to insufficient space within the polytechnic
• Supply quality goods and services to students by identified service/goods providers
• Agree with banks to ease payments e.g. through pay as you eat programme

A message from the Human Resource Manager

The Human Resources Department caters for the welfare of staff in all departments of the Polytechnic on behalf of the administration. These services include:

• Overseeing the maintenance and updating of staff records
• Implementation of HR polices
• Training and development of staff capacity
• Implementation and administration of all HR systems
• Recruitment and selection of new staff
• Coordination of workers’ welfare issues
• Managing employee relation matters.

The Kisumu National Polytechnic has a rich history stretching from its humble beginnings in 1967 to the ISO re-certification recently conducted in October 2016. The HR department would like to invite partners and other stakeholders to support it in funding various programmes within the institution to empower staff and collaborating in the provision of adequate facilities for students.

Achievements

• Additional office space and modern equipment for staff
• Creation of an excellent working environment
• Construction of excellent sporting facilities in institution for staff and students

Plans

• To foster the rational improvement of staff welfare
• To improve employee satisfaction level from 72.8 per cent to 85 per cent
• Acquisition of more modern working equipment’s and machines
• To maximize customer satisfaction through improvement of staff service delivery.

A message from the Supply Chain Manager

The Supply Chain Management (SCM) Department plays the role of procuring goods and services for the institution all year round. The procurement process involves continuously updating a standing list (s) of registered suppliers as required of a procuring entity, preparing tender and asset disposal documents to facilitate fair competition. The office is also charged with the responsibility to prepare, publish and distribute procurement and disposal opportunities including invitations to tender and to request for quotations and proposals, pre-qualification documents and invitations of expressions of interest. At The Kisumu National Polytechnic, the SCM section has managed to coordinate the receiving and opening of tender document as well as coordinating the evaluations of tenders, quotations and proposals, prepared and published tender awards. The section continues to prepare contract documents and debriefing letters in line with the award decision. The process ensures transparent and above board procurement process and the general management of the institution supply chain functions. The Supply Chain Management section, lead by the Supply Chain Manager, acts as a secretariat to the evaluation, inspection and acceptance and disposal committees and also coordinates the internal monitoring and evaluation of the procurement and supply chain. Over the last decade, the department has improved its interactions with internal and external stakeholders in a bid to match up to its expectations in a national institution set up. Some of its main achievements are:

• Customer satisfaction
• Enhanced relationship with suppliers
• with the PPDA Act that governs procurement processes in national institutions

The department is striving to improve its relationship with all departments through teamwork and cooperation. This will ultimately make the Kisumu National Polytechnic a highly recommended technical training institution in the region.